Virtual Assistant Quebec: Remote Admin Support for Montréal, Québec City and Beyond
Friendly, organized help from a Canadian virtual assistant team that shares your clock. We take on English language admin for Quebec realtors, plex owners, condo syndicates, startups, manufacturers, festivals, clinics and nonprofits, so you can put your attention where it earns the most.
Founded Next Door in Ontario, Trusted by Owners Across Canada
Romano Remote is the company Jazmyn Romanò built in Toronto after seeing how many capable owners were buried under scheduling, email and paperwork. Her answer was a dedicated team of assistants who learn each client's business and treat it like their own. Our neighbours in Quebec now count on that same team, and we are delighted to be a virtual assistant Quebec owners can turn to for steady, reliable support.
To be completely clear about how we operate: we are a company rooted in Ontario that supports Quebec clients remotely, in addition to clients across Canada and the United States. We have no office in Montréal or Québec City. What we bring instead is proof of quality. The Milton community voted Romano Remote Virtual Assistant Services Platinum for Administrative Services in the 2026 CommunityVotes Milton awards, and our clients rate us 5.0 stars on Google as well as on Clutch.
Why Quebec Entrepreneurs Are Turning to Remote Help
Quebec has one of the most vibrant small business cultures in the country. Think of the neighbourhood bakeries of the Plateau, the design studios of Mile End, the family manufacturers of the Beauce and the inns tucked into the Laurentians. Each of these owners is talented at their craft, and almost all of them spend too many evenings catching up on admin.
Adding a permanent office employee is a serious step. Recruitment, payroll, benefits, equipment and workspace all add up, and many businesses simply do not have a full week of admin to fill. Bringing on a Montreal virtual assistant from a remote team lets you pay for the support you actually use and nothing more.
Quebec's calendar is also full of peaks. Festival season fills Montréal every summer, winter carnival brings crowds to Québec City, maple season keeps sugar shacks hopping in spring and July 1 moving day turns rental management upside down. Help that can expand for those weeks and settle back down afterward is far easier to manage than a fixed hire.
The reward is time. Once routine admin moves to our team, clients generally free up 14 to 17 hours per week. That can mean more hours in the workshop, more client meetings or a long overdue weekend at the cottage.
Small teams in Sherbrooke, Saguenay and the Outaouais often tell us they simply need one dependable person to keep the office side moving. That is the role we love to fill.
The Case for a Canadian Team on Your Own Clock
Identical working hours. Quebec and our team both run on Eastern Time, so your workday and ours line up from start to finish. Send a request at 9 in the morning in Laval and the right person is already online to pick it up.
English language admin, handled well. We support Quebec businesses with English correspondence, whether you serve English speaking clients locally or customers in the rest of Canada and the United States. Every business has different language needs, and we talk through yours openly during the free consultation.
At home with Canadian business practices. Billing in Canadian dollars, GST and QST lines on invoices and the Canadian holiday calendar are all familiar territory for our team.
Respect for your data. Secure logins, password managers and access limited to each task keep your client and financial records safe.
Real coverage, not a lone freelancer. Every assistant who works with you is a member of the Romano Remote team, so vacations and sick days never leave your work stranded.
Above all, we aim to be easy to work with. You get a clear point of contact, regular updates and honest answers about what we can and cannot take on. Quebec owners tell us that kind of straightforward partnership is what makes delegating feel safe.
Administrative Backup for Quebec Brokers and Agencies
From condos in Griffintown to plexes in Rosemont, family homes in Brossard and chalets in the Eastern Townships, Quebec real estate keeps brokers on the move. Our team takes care of the office side so you can concentrate on clients, visits and negotiations.
Real estate brokers in Quebec are regulated by the OACIQ, the Organisme d'autorégulation du courtage immobilier du Québec. We mention it purely for context. Our assistants provide administrative support under your direction and your agency's procedures, regulated brokerage activities remain yours, and we never offer legal or regulatory advice.
Here is a sample of what we do for Quebec brokers and agencies in English:
Drafting English listing descriptions and property sheets for your review
Updating contacts, notes and reminders in your CRM
Coordinating visits, inspections, photography and open houses
Building checklists and following up on outstanding documents
Preparing English newsletters and market updates you approve
Scheduling listing, price change and sold posts on social media
Organizing gifts and follow up messages after closings
Keeping in touch with past clients on purchase anniversaries
Agencies also use us for onboarding files for new brokers, training schedules, shared inbox sorting and keeping internal records orderly.
Brokers who serve relocating buyers from Ontario, the US or abroad find our English support especially handy, since those clients often expect quick, polished replies and clear summaries at every step.
Help for Plex Owners, Rental Managers and Condo Syndicates
Owning a duplex or triplex is a Quebec tradition, and so is the juggling that comes with it. Whether you live upstairs from your tenants in Verdun or manage dozens of units across Longueuil and Terrebonne, our team handles the admin side of rental ownership.
Condo syndicates in divided co-ownership buildings have plenty of paperwork of their own. Annual meetings, notices to co-owners, minutes, contingency fund records and contractor quotes all need careful handling. We can prepare drafts for the board to review, build meeting packages, maintain the co-owner directory and record service calls.
Frequent rental and syndicate tasks include:
Replying to rental inquiries and booking visits
Reviewing applications against criteria you set
Logging repair requests and calling your usual contractors
Sending rent reminders and recording payments in your software
Preparing renewal paperwork and move in or move out checklists
Getting ready for the July 1 moving day rush
Organizing syndicate meeting materials and co-owner correspondence
We follow your systems and your instructions. Questions about tenancy rules are always for you and your advisors.
Owners of short term rentals in the Laurentians and Charlevoix can also count on us for guest messages, cleaning schedules, supply orders and review replies within the platforms and rules they already follow.
Keeping Quebec Investors and Renovators Moving Forward
Quebec investors have built portfolios plex by plex for generations, and today many also renovate homes in Lévis, Sherbrooke and Trois-Rivières for resale. Every project needs research, budgets, quotes, permits paperwork and a lot of coordination.
Our assistants support investors and flippers by researching listings, maintaining deal spreadsheets, collecting and comparing contractor quotes, monitoring renovation budgets and schedules, booking inspections and keeping partners and lenders informed with short, clear updates. When a project wraps up, we get everything ready for your broker or property manager.
The benefit is momentum. A steady hand on the details keeps renovations on track and lets you jump on the next opportunity before it disappears.
Investors based in Ontario or the United States who own Quebec rentals also find us useful. We keep English summaries of each property's income, expenses, repairs and tenant changes so long distance owners always know where things stand.
Tourism, Festivals, Manufacturing, Tech, Retail and Clinic Support
Tourism and festivals are a huge part of Quebec life. Event organizers, tour companies, inns, restaurants and attractions all handle constant inquiries, vendor contracts, volunteer schedules and online reviews. We help with English guest communication, supplier coordination, review replies and marketing calendars, especially during the busy summer and winter seasons.
Manufacturers across the Montérégie, the Saguenay region and the Centre du Québec rely on accurate paperwork. Our team supports quote follow up, purchase order tracking, English customer correspondence for clients in the rest of Canada and the US, shipping coordination and supplier records.
Tech companies and startups in Montréal and Québec City use our assistants for founder calendar management, investor update prep, CRM upkeep, event logistics and customer support inboxes, freeing small teams to build product.
Retailers and online shops get help with product listings, order questions and social content, while dental offices, physio clinics, chiropractors and massage therapists count on us for appointment reminders, waitlists and intake follow up, always under each clinic's own privacy procedures.
More Mission Time for Quebec Charities and Community Groups
Community organizations across Quebec carry heavy loads with small staffs. Food banks, cultural groups, sports associations and social service agencies all compete for limited time and funding.
Our team keeps donor lists in order, drafts gratitude letters, assembles receipt runs using details you supply, organizes volunteer rosters, books board sessions, watches funding application dates and keeps English newsletters and social channels active. During gala season, festival weekends or the December giving push, we simply add hours so your staff can stay with the people they serve.
Community organizations in Gatineau that partner with groups across the river in Ottawa often have English correspondence to manage, and that is exactly the kind of work we can take off their desks.
Festival and event nonprofits in Montréal and Québec City lean on us too, with sponsor follow up, vendor lists and volunteer shift reminders in English for their partners outside the province.
Office Support for Quebec Accountants, Lawyers and Consultants
Accounting firms, notaries' offices, law practices, financial advisors, engineers, consultants and agencies all depend on billable hours. Every hour lost to formatting, filing or chasing signatures cuts into revenue, so many Quebec firms delegate their admin.
We coordinate calendars, assemble onboarding packages, gather client documents before deadlines, format English proposals and reports, transcribe notes, update client portals and sort the inbox. Firms with clients in Ontario or the United States appreciate having English correspondence handled promptly and professionally.
Many firms in Gatineau serve clients on both sides of the Ottawa River. Our same time zone support and clear English correspondence make it simple to keep those relationships running smoothly from one week to the next.
Communities Throughout Quebec That We Help
Remote support travels anywhere. Our virtual assistant Quebec services reach owners in all of these communities and more:
Greater Montréal. Montréal, Laval, Longueuil, Brossard and Terrebonne, a hub for tech, real estate, festivals, retail and professional services.
Québec City Region. Québec City and Lévis, known for government related services, tourism, insurance and a lively small business scene. Owners looking for a virtual assistant Quebec City can rely on will find our team ready to help.
The Outaouais. Gatineau and the surrounding area, closely tied to Ottawa, where many businesses work across the provincial line every day.
The Eastern Townships and Montérégie. Sherbrooke and the towns of the Townships and the Montérégie, home to manufacturing, agriculture, wineries and tourism.
The Laurentians, Mauricie and Saguenay. Ski towns of the Laurentians, Trois-Rivières in the Mauricie and Saguenay in the north, where tourism, industry and family businesses thrive.
Do not see your community? Reach out anyway. A remote team can help wherever there is an internet connection.
Day to Day Work Quebec Clients Delegate to Us
Every company is different, though most Quebec clients begin with several of these:
Sorting the inbox and drafting English replies for approval
Managing appointments and keeping calendars realistic
CRM clean up, lead nurturing and pipeline notes
Proposals, templates and English document layout
Spreadsheet care and data entry
Invoice preparation and expense tracking in your bookkeeping software
Social media calendars and quick Canva designs
English newsletters and customer outreach
Research, travel arrangements and event planning
Customer service and online review replies
Romano Remote provides a flexible hourly rate alongside packages, so you can begin with a handful of tasks and grow from there. We will point you to the right choice in your free consultation.
Not sure what to hand off first? We help you list your recurring work, pick out the repetitive pieces and write short procedures so your Montreal virtual assistant can step in smoothly.
Software Our Assistants Know
Bookkeeping in QuickBooks Online, Xero or Square; selling on Shopify; scheduling through Calendly, Acuity or Jane App; real estate and sales pipelines in HubSpot, Follow Up Boss, Lofty and kvCORE; rentals in Buildium, AppFolio and Yardi; and daily work in Microsoft 365, Google Workspace, Gmail, Outlook, Slack, ClickUp, Asana, Trello, Monday.com, Canva, Mailchimp, Dropbox and DocuSign. Something else in your stack? We pick up new tools fast.
Many clients also start with an inbox and calendar reset. In the first weeks we clear the backlog, set up labels and filters and build a simple weekly routine so nothing slips again.
Your Path to a Quebec Virtual Assistant in Four Steps
1. Reserve a free consultation. Choose a time in your Eastern schedule and describe your company, any language needs and the tasks that drain you most.
2. Settle on a plan. Together we decide between the hourly option and a package, and you meet the Romano Remote team member who will be working with you.
3. Connect your tools. We set up secure access, record your preferred processes and agree on when and how you hear from us.
4. Enjoy the lighter load. Your assistant tackles the first batch of work, keeps you posted and steadily takes on more.
No drawn out recruiting and no guessing. You deal with real people on our own staff, and you can scale hours up or down or move between hourly and packages whenever your needs shift.
Common Questions From Quebec Businesses
Is there a Romano Remote office in Quebec?
No. Romano Remote was founded in Toronto and serves Quebec remotely, along with clients across the country and in the US. Since your tools live online, distance does not affect the quality of support.
Will we be working the same hours?
Yes. Quebec and our team are both on Eastern Time, so our working hours fully line up with yours.
What language do your assistants work in?
We support English language admin for Quebec businesses, including English speaking clients, customers in the rest of Canada and the US and English correspondence. We are happy to talk through your specific language needs during the free consultation.
Can you assist a brokerage regulated by the OACIQ?
Yes. Our help covers office tasks you assign, regulated brokerage activities stay with you and your agency, and legal or regulatory advice is outside what we offer.
Can you help a condo syndicate or plex owner?
Absolutely. We help with co-owner notices, meeting packages, maintenance logs, rental inquiries, renewals and moving day preparation, all following your instructions.
How do you charge?
You can choose a flexible hourly rate or one of our packages. We will help you pick the best fit in your consultation.
Who handles my tasks?
A trained assistant employed on the Romano Remote team, with colleagues ready to step in when needed. Nobody outside our company touches your work.
What have other clients gained?
Clients usually recover 14 to 17 hours a week. Our work also took home a 2026 CommunityVotes Milton Platinum win in Administrative Services and 5.0 star ratings from clients on Google and Clutch.
Book Time With Our Team About Your Quebec Business
Tell us where your week is getting away from you and we will show you how we can help. The consultation is free, relaxed and has no strings attached. Pick a slot below, and whether you run a startup in Mile End, a plex in Laval or an inn in the Laurentians, we look forward to meeting you. A Canadian virtual assistant who keeps your week organized is closer than you think.
Learn More
Doing business in other provinces too? See how we help owners on our Ontario, British Columbia and Alberta location pages, browse the industry pages built for brokers, landlords, investors, small companies and charities, or read our blog for ideas on getting the most from a Canadian virtual assistant.
